FleetNala by CloudNala
Run your fleet from WhatsApp — without losing control of fuel, slips, fines and vehicle costs.
FleetNala helps South African fleet owners and owner-drivers capture driver requests, receipts, trips and repairs through WhatsApp, then turns the chaos into clean operational insight.
Driver — Themba
08:14
Boss, I need R700. R640 fuel + R60 data. Slip attached.
Vehicle 01
Fuel
R640
Data
R60
Route
Mthatha → Coffee Bay
Most small fleets are still managed in WhatsApp, paper slips and memory.
From WhatsApp message to operational insight.
Driver sends a request, trip update or slip on WhatsApp
Drivers use the WhatsApp number they already have. No app download, no training — just a message or a photo.
AI reads and categorises the information
FleetNala's AI and OCR layer reads fuel slips, maintenance receipts and repair photos, then categorises and extracts key values automatically.
Owner approves, tracks and reviews from a dashboard
The fleet owner sees all requests, categorised costs and pending approvals in one clean dashboard — from any device.
Monthly vehicle profitability becomes visible
At the end of each month, FleetNala shows income vs. expenses per vehicle — so you know exactly which vehicles are profitable and which are not.
Everything a small fleet actually needs.
WhatsApp Driver Capture
Drivers send requests, slips and trip updates via WhatsApp. No app required.
Fuel & eWallet Tracking
Track cash advances, eWallet transfers and fuel purchases against each vehicle.
AI / OCR Receipt Reading
Upload a photo of a slip and FleetNala extracts the amount, vendor and date automatically.
Driver Requests
Structured approval workflow for advance requests — with reason, amount and slip confirmation.
Maintenance & Repair Logs
Log tyres, services, part replacements and repairs — linked to the vehicle and the date.
Fines & Toll Tracking
Capture traffic fines and toll costs per driver and vehicle for accurate cost allocation.
Owner-Driver Mode
Simplified view for single-vehicle owner-drivers who manage their own trips and costs.
Vehicle Profitability Dashboard
See income vs. total costs per vehicle — fuel, repairs, tolls, fines, tracker and insurance.
Compliance Reminders
Automated reminders for licence renewals, roadworthy tests, service intervals and insurance.
Monthly Reports & Exports
Generate per-vehicle monthly cost and income summaries — exportable for accounting or tax.
Built for the fleets that keep South Africa moving.
Bakkie Delivery Operators
Manage fuel, load records and driver advances across your bakkie fleet.
Small Logistics Businesses
Track per-vehicle costs, driver performance and monthly profitability without spreadsheets.
Field Service Teams
Log trip purpose, mileage, maintenance and repair costs for vehicles that visit client sites.
Church & Community Transport
Track transport costs for buses and vans used for community programmes and events.
Owner-Drivers
One vehicle, one driver — still need to know if the month made money after fuel, fines and repairs.
Rural & Township Transport Operators
WhatsApp-first workflows that work even where connectivity is limited and paperwork is impractical.
Built for how small fleets actually work in South Africa.
FleetNala does not assume your fleet has expensive GPS trackers, laptops, or a dedicated operations manager. It is designed for the reality of running a small fleet in South Africa today.
- eWallet and cash requests sent to the fleet owner via WhatsApp
- Fuel slips photographed and shared as WhatsApp images
- Data money for drivers billed against the vehicle cost
- Long-distance and rural routes with limited connectivity
- Tyres, tolls, fines, repairs, tracker and insurance as real operating costs
- Simple WhatsApp workflows before expensive fleet management systems
Designed with POPIA principles in mind.
Clear data purpose
Driver, vehicle and operational data is collected for fleet cost management only — not for marketing or third-party sharing.
Role-based access
Owners, admins and drivers each see only what they need. Drivers cannot see profitability or full fleet data.
Audit trail
All requests, approvals and uploaded proof documents are logged with timestamps — visible to the owner.
Secure document storage
Slips, photos and uploaded documents are stored securely and not accessible without authentication.
Data minimisation
Only the information needed to track costs and approvals is collected. No unnecessary personal data.
Human-in-the-loop AI
AI assists with reading and categorising receipts, but the owner remains in control of all approvals and decisions.
Disclaimer: FleetNala is not legal advice or a compliance certification. It is designed to support responsible data handling aligned to POPIA principles.
Start with one vehicle. Prove the value. Then scale.
FleetNala can start as a pilot for one vehicle, one driver, or one route. Once the workflow is proven, it can scale to more vehicles and deeper integrations.
A product by CloudNala — Cloud, AI & Digital Strategy for Africa's Future